iPad Tips & Tricks - Everything You Need To Know!May 31, 2021
I've been using the iPad as my main computer for a long time and that means I've learned a lot about it. I have a lot of
knowledge about using the
ipad, so I wanted to make a video where I poured it all out. that
knowledge in one place, some of these things will be basic, you know, just understanding the fundamentals of the iPad, like multitasking, but we're also going to get into some advanced things, some hidden features and things that I don't think are necessary. Many people know that the iPad can thank one of my favorite apps for sponsoring this video.
Let's get into it when, on the home screen, long press the clock icon or anywhere in the widgets section to edit at the top, you can choose whether the widgets remain written on the home screen or can be dismissed when is in edit mode. You can press the plus button at the top left to add widgets. When adding widgets, you can stack them if they are the same size. The gray box is the section. of widgets that will always be displayed. Everything below it will be hidden until you swipe up the widgets again in edit mode.
Tap the stack to modify it. Here you can change the order and turn smart rotation on and off. Smart rotation will notice. which widget has the most pertinent information in the stack and will display it when out of edit mode. You can simply scroll through a stack and long-press a widget to edit its settings. Here you can change the different properties depending on what the widget is. It is the base of an iPad it is an important place to manage your apps on the 12.9 inch iPad Pro you can have up to 15 apps on the base, on all other iPads you can have 13.
On the far right there is a divider that shows the three most recent apps you've had open that aren't in the Dock, on the Settings home screen and in the Dock, you can turn off the ability to see these recent apps in person. I like this for a feature we'll talk about in a minute. It's not the only thing you can put in the Dock, you can add shortcuts to folders and bookmarks, as well as swipe up from the bottom home indicator to get to multitasking view. Here you can jump between all your recent apps by swiping left. or directly on the home prompt, it will jump between recently opened apps.
You can swipe counterclockwise to go back. Swipe down from the top right corner to get the control center. Here are some quick actions for system level configuration. Tapping them will toggle the settings. but if you press and hold any of these, you will see more available actions. Some of my favorites are screen recording, playback controls, starter kit volume, and screen mirroring so I can show what's on my
ipadon an Apple TV in the settings control center that you can customize. What appears here, Search can be used for much more than just opening apps. Swipe down on the home screen to search.
You can search for TV shows, movies, and music. You can also get location recommendations for places like restaurants. The search can also answer questions like. When did World War II end? You can also solve math problems and measurement conversions. You can only swipe down to search while you're on the Home screen, but if you have a physical keyboard, you can press the command space anywhere in the operating system to search. use this to activate shortcuts, they are automations that you can create to run in various places in the operating system. I will link some videos I made on how to create them in the search description, you can type the name of a shortcut and interact with it in a Compact UI shaped multitasking is an important part to understand.
If you want to get the most out of an iPad, you can place apps in split view in a few different ways. First, open an app and then swipe up from the bottom with a small finger to bring up the screen. Dock, you can then drag and drop an app icon to the left or right, which will put the two apps in split view. The second way to do this is by searching, type the app name and then drag and drop the icon as before. When in split view, you can use the pill indicator in the middle to adjust the size of each window.
You can also close multitasking entirely by moving it to the side when dragging and dropping an app, if you keep it on top. You will get a larger outline. Release here and the app will go into full screen mode. This will replace any split view or full screen apps you may have open. Split view isn't the only type of multitasking that can also be swiped by placing apps in split. view, you may notice how the outline of the app window changes when you have a narrow shape and you release it, the app will go into swipe mode, this will give you a smaller window to interact with.
This traditionally uses the iPhone view of an app and will hover over any currently open app. You can move this between the left and right side by using the pill indicator at the top and sliding it all the way to the right to discard, swipe it, and then swipe it from the right side to bring it in. Slide back has its own multitasking, you can swipe left and right at the bottom, like the home indicator, to jump between apps or you can swipe up from the bottom to get the view carousel multitasking. You can also pull down the top indicator to put that app in split view with the current active app, if you long press an app icon you will get a context menu, apps can show different shortcuts here, if the app supports multi window you will see a button to show all windows, tap this to view all instances of that application, multiple instances of the applications may have different project files or documents open.
You'll also see which apps are in split view with those instances, as well as any slides over the instances, and you can also hit the plus button to create a new window if you want to close one or all of them, just swipe up on those instances, tap the recently closed window to reopen any recently closed instance of that app, if you have an app open and tap on the app icon it will automatically access This multi-window view between multi-window support and split view you can have the same app open one beside the other. This is really useful for referencing information from multiple different documents when in the same application you will see pairs like these and other applications in the multitasking view and multi-window view, if the application supports multi-window you can create as many application pairs as you want - Whether with the same app or different apps, you can enable split view and swipe with more than just app icons you can drag and drop content such as note tabs, image files and more, this will put that app into multitasking, but it will jump directly to that content.
You can also drag and drop notifications into split view, just long press and start dragging and then dropping. In the split view position, the app files are full of hidden surprises, one of my favorites. You can drag and drop folders into the left side column and add them to the favorites section this way you can quickly access those folders if you prefer tags to a folder structure, you can also do this on files, long press any file or folder to Add a tag, you can use the built-in tags or create your own custom tags, and then on the left side, you can tap a tag to see all the folders and files associated with it.
One of the most confusing aspects of applying files is cloud storage versus local storage. Files supports iCloud and other third-party cloud apps like Dropbox. You can turn them on and off by pressing the three dot menu and then the edit button and then toggle the switch next to them in the on my ipad section, although it is for local storage here you can store files, projects and anything else you want to stay alone on your ipad. The benefit of this is that these files will always live on your iPad, rather than removing it and saving it to cloud storage, I personally use it for any project I'm working on and then move it to cloud storage when I'm done, As with apps, you can also drag and drop to view content for a long time.
Press text image files and start dragging them, then drop the content wherever you go. You can also do this between different applications. Drag and drop is an important tool throughout the iPad operating system, at the top of the files there are two smart functions. The folder view first is recent files, this does what it says in 10. it shows all the recent files that have been added to the archives, the second will show all the shared files you have. This view will only show if you have shared files. The three top menus. At the top it has some cool features, first is a document scanner that shows the camera view so you can scan physical documents and save them to files when scanning, it will automatically detect the document and place a box over it once it is sure . you have the document, it will scan it automatically, then you can scan the next page or save it to files.
The second option here is to connect to a server. This allows you to use services like smb to connect to shared network folders. I use this to connect. to my mac mini server and move files back and forth when working on it, I used this to connect to our file server, if you want to create a zip file press the edit button and select the files you want to zip once selected, press the plus button and select compress, this will create a zip file to unzip the file, hold it and select unzip. The iPad also supports external drives for iPads that have a USB port.
You can connect it if your iPad has a Lightning port that you can use. an adapter to connect an external drive once the drive is plugged in, you will see it in the left column. Drafts is one of my favorite apps to use on my iPad, iPhone, and even a Mac, and is the sponsor of this video. Drafts is a powerful text editor and is where the text begins when you open the application, you are greeted with a blank document this way you can quickly write what you
needto get out of your head so you can get back to what you are doing, the synchronization is so Quickly the text will be waiting for you on all your other devices like Mac, iPad or iPhone, but there's so much more to Drafts.
It supports formats like Markdown so you can write blog posts, emails, documents, and anything else that involves text when you're done. Once done, you can use the action center to send that text wherever you want it to go for me, i.e. places. like my emails, my blog video descriptions for YouTube and much more. There is a large community that creates actions like these and more for drafts. you can download them from their website which I will link to drafts. It also supports task sheets. I use it to create a shopping list and check things off while walking through a store.
One of my favorite features in Drafts is the ability to create document templates. I do this for things like my newsletter and video descriptions when I use an action with the insert text step. I can have the templates auto-populate and then I just fill in the blanks. Adding drafts is a staple in my workflow if you work from an iPhone and iPad. Mac or even have an Apple Watch. I highly recommend you check out the drafts. Drafts is a free app to download and use. I'll put a link in the description where you can get it.
One of the most overlooked features is the Safari Reading List you can add items to the reading list via the share sheet, tap the bookmark icon and select the glasses icon to see what's on reading list in safari if you have multiple safari windows you can long press the window button and select merge all windows this will bring all safari tabs in the current active safari instance by taking a screenshot you can use built-in markup tools to highlight what you want,You can also resize and crop, as well as one of my favorite features of the screenshot utility is the ability to detect what type of content is being captured, so if you have something like an article, a blog post, a newsletter etc, you can select the full page option, this will take all that content, even material not captured in the original screenshot, and create one long pdf.
Outside of it, you can save it wherever you want. This is a good way to make a quick PDF from whatever you're reading. Speaking of saving things, the share sheet is an important part of sending content to other apps and services that you share. The sheet is divided into four parts, the first part is about the format of the content to be shared, this changes depending on what you are sharing, for example web pages have an automatic option, which is a pdf link and a web file , the second part. of the share sheet shows recent contacts and the different ways you communicate with them, this allows you to send content quickly to frequently talk to people, the third part is to send content to specific applications, this also includes airdrop, you can edit what is in view by scrolling to the bottom and pressing plus press the edit button at the top anything in the favorites section will always appear first if you never want to see a specific app you can disable it using the toggle, fourth and last place is where you see Action actions not only send content to specific applications, but they will usually change or modify it in some way.
You can edit what's in this list by scrolling down and pressing edit. It works the same as the previous section if you use shortcuts that have content passed to them this is where they will appear along with specific actions that apps can do Apple's productivity apps have some hidden secrets of their own in the mail when composing an email , you can swipe down at the top to hide the compose window, tap on it to open it again, you can also grab the compose window at the top and put it in split view this way you can reference a specific email u another application while writing a new email when you are in the compose window you can use the document scanner.
Attach the scanned document to the new email Speaking of attachments, you can use the built-in markup tools here to edit any attachment, this includes the add signature tool, you can edit what's in the left column, you can even add specific folders from different accounts, this will give you quick access to those folders in reminders, you can drag and drop a project into another project to create a group of projects, you can use emojis for your icons, you can also share projects with other people in a shared projectYou can assign tasks to specific people. You can also edit smart lists and add a view to see all shared tasks assigned to you when setting up a new task.
You can set typical reminders as time-based notifications, but with reminders you can set them. You can turn on notifications when you message someone specifically. You can also create subtasks when editing reminder notes. It is a complete application that has many different capabilities in notes. You can press the check mark icon to start a list. Tap the bubble to mark something is done when creating a new line, it will automatically add a bubble next to the new item, press the 3 dot menu to access settings by note. Here you have the option to share a note with which you can share that note. other people and configure it so they can make changes or simply view the document.
You can also share folders in notes. Press and hold a folder and select share folder. Drag a folder to organize them freely if you want them in a specific place. order, if you long press a note you can access some quick actions, one of them being the ability to lock a note. This will allow you to create a password for a note and will not preview or open it until that password is entered. It is ideal for more sensitive documents, as with mail and files, there is also a document scanner here, you can scan documents directly into the node once scanned, you can choose how the document is displayed in the note by long pressing and selecting a large or small image when typing, there is a formatting icon on the right side of the keyboard, if you tap on it this will give you options to format rich text, this includes things like heading, monospace, bold, italic, underline and strikethrough. one thing, the notes have to want another third.
Party notes apps would adopt the ability to create tables next to that rich text formatting button. There is a table button. Tap that and a table will be inserted into your document. You can tap that table and then the menu for the row or column. to add extra spaces by default if you type it and then get to the end and then hit next it will add another row. This is a great feature for displaying keyboard speaking content. There are also some hidden features here in version 12.9. inch ipad pro you get a full size software keyboard that includes keys for numbers and special characters on all other ipads you get a more compact layout this is due to the reduced screen size on the software keyboard you can press a key to get the alternative character you would normally have to press a modifier key to get them, but instead you can just pull down when typing text, you can long press it to highlight one of my favorite functions is to press search, this will give you the dictionary. definition of the word and some other suggestions you can drag the handlebar and select even more text here you can cut copy and paste pinch the software keyboard for a more compact layout this uses the iPhone keyboard drag the pill icon to move it around the screen, you can also use the swipe feature to type from the iPhone, as well as pinch to return to a full-size keyboard, long press the emoji keyboard to quickly jump between first-party and third-party keyboards in the settings keyboard, there are Many options here to explain how you can use the keyboard, first on keyboards is where you can enable or disable any third party keyboard that you have downloaded from the app store.
Secondly, this is one of my personal favorites, is text replacement. You can use this to make. Shortcuts for things you type a lot, including shortcuts so you can run them faster. It's great to use for addresses, phone numbers, and emails that you type a lot. The Apple Pencil is an important input device that separates the iPad from a traditional computer if we step back. to notes for just a second, you can go to the three-dot menu and select lines and grids. Here you can add a page template to your notes so that when you write with an Apple Pencil you have some kind of guide for the next one.
I think a lot is overlooked on the iPad lock screen. If you touch the screen with the Apple Pencil, a new note will start and then you can start writing. You can change how the details of this work in settings. Notes in notes. Mix handwritten and typed content, you can also swipe from the bottom corners with Apple Pencil to take a screenshot when you draw or write with Apple Pencil. You may see the standard set of tools. There are obvious things like the highlighter pencil eraser. and some others, but this toolset is much deeper, press the plus button and you can add text bubbles to add any type of text.
There is also an insert signature option to digitally sign a document with ipad os 14, the ipad gained the ability to recognize handwritten text, this means you can highlight written text just like you can by typing text, press and hold it and drag the handlebar , then you can cut, copy and paste from this menu in this mode, you can also drag and move text, you can also drag and drop it between different documents and applications. Another feature of the iPad OS 14 is Doodle, which allows you to use the Apple Pencil in places typically designed for tight text.
You can type text by hand and it will convert it to typographic text when you type if you make a mistake. above, you can cross out your mistake and it will erase it if you have a second-generation Apple Pencil. You can double-tap it to change the tool you're using in settings. Apple Pencil. You can change what this gesture does. Some third party applications. They allow you to take this even further, they allow you to set this to trigger and perform a specific action only in your application. One of my favorite things to use with the Apple Pencil is a piece of paper, like they're channel sponsors, but I wanted to quickly mention that this is The screen protector I use on my iPad adds some friction, so when you use the Apple Pencil doesn't have that plastic on glass feel, it feels much more like writing with pencil and paper.
It's also a matte screen, so it cuts. Down on any light reflection when playing a video on an iPad, you may see this icon if you tap it, it will put that video into picture-in-picture mode. You can also do this when there is an active video on the screen and you swipe up. To go home, you can pinch and zoom to resize this window, slide the window to move it around the screen, push it to a corner to hide it when the iPad is connected to a physical keyboard, you can tap the control button two times to activate dictation on the device, the balloon key or the fn key will launch the software keyboard, including the emoji keyboard, anywhere in the operating system, including applications, press and hold the command key to see what keyboard shortcuts available, speaking of keyboard shortcuts, you can use the shift 3 command to take a screenshot.
The Shift 4 command will take a screenshot and jump directly to the screenshot editor. The command period will simulate the Escape key if your keyboard doesn't have one. If you have an iPad with Face ID, double-tap the space bar to activate and open it. settings keyboard you can change what the modifier keys do normally I change the caps lock to be an escape key in accessibility you can change siri to be typed this way when you activate siri you can just type whatever you want instead of having to Talking about it this way is great if you work in crowded places and don't want to look weird yelling at a computer the iPad also supports mouse and trackpad the cursor emulates a finger in many ways you can put apps in split view by dragging and dropping it you can adjust the size From the split view by moving the pill icon, click the buttons to simulate a touch, the cursor will change when you can perform different actions with it, for example, it will change to an I-beam when you are highlighting text. or move the insertion point, I personally prefer the trackpad on the magic keyboard or magic trackpad because they ultimately work better, but third party mice like the logitech mx master series also work, but with the trackpad you have access to a ton of gestures.
Vertical and horizontal scrolling with two fingers. Click with two fingers to simulate a long press and to access items such as the context menu. Swipe up with three fingers to go home. Swipe down with two fingers on the home screen to search. Swipe left and right with three fingers between apps. swipe three fingers up to multitask simply hover down at the bottom for the base press down to go home press up to the top to get notification center press up to the Top right corner to get the control center press up right side to slide, click and drag the pill to move, slide it and push it to the right side to dismiss it.
If you don't like natural scrolling, you can go to the general trackpad settings and change the way scrolling works. You can also enable tap to click if you want the ipad to have external monitor support, it mirrors what is on the ipad screen, since the ipad usually has a 4x3 aspect ratio you will only see a 4x3 image on your Monitor (some third party) apps also support external displays, so they take up the full size of the screen when using an external monitor. You can use clamshell mode. Close iPad into any case, then tap an external keyboard or mouse to wake it up and start using it.
The iPad also supports some game controllers. There is a line called driversMFI you can get, but I would personally recommend getting an Xbox One controller or a PS4 controller when recording this. Xbox Series and PS5 controllers are not currently supported. The Xbox One controller, make sure it's one of the ones with Bluetooth, as I understand it, the original ones don't pair even once with your iPad. There are plenty of controller-compatible games you can download, including two of my all-time favorite games. Star Wars Knights of the Old Republic one and two, so that's it for this video, which is all my knowledge on the iPad.
There are quite a few things. I'm curious to hear from all of you. If you learned anything, let me know in the comments too. While you're there, hit the like button, subscribe if you haven't already. Thank you all so much for watching and my thanks to Drafts for sponsoring this video. Have a great day.
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