Getting Started in Microsoft Word 2019/365: Microsoft Word Tutorial
Jun 04, 2021Hello and welcome to Microsoft Word
2019
. My name is Deb and I will help you walk through this video series as you progress through this online course, but first I want to quickly introduce myself and also tell you what to expect. this course, so my background is that I have been a Microsoft IT trainer for just over eleven years and have worked in the wider IT industry for over 23 years. I am also a certified tap trainer and Microsoft Office specialist and I love teaching people like you how to improve their skills in all Microsoft applications and I really think you will like this new version before you start.I just want to set some expectations about what you can expect to achieve o In this course we're going to start from the beginning. I'm not going to assume that you know anything, so if you have a little experience with Word, this course will be perfect for you, but also if you are someone who maybe uses Word every day at work, but you are self-taught and have never attended any official training, then you will probably learn a lot from this course also regarding small efficiency tips, keyboard shortcuts. those little things that can make your life much easier, we will go over all the basics, create documents, save them, make all kinds of edits to our documents, add different graphic elements. in our documents, charts, SmartArt images, and some new things for
2019
like icons and 3D models, we'll look at how we can work with templates, paragraphs, tables, styles, all those kinds of things too numerous to mention right now, so I've got a lot to cover, so what I want you to do is grab a pen and paper or a laptop, sit down and watch these videos with me.There is a practice exercise at the end of each section. You will see that there is a quick quality control. to make sure you're on board with the key concepts as we go and the nice thing about learning Word is that when you move on to some of the other Microsoft applications, maybe PowerPoint or Excel, a lot of the utilities cross over, so You will already have a very good foundation for learning those applications, so that's it. I can't wait to walk through this course with you, so join me for the first module. See you there.
Hello everyone and welcome back to that course. Starting in 2019, in this module we'll start by taking a look at the Microsoft screen to get an overview of everything we're seeing on the screen so you can start to identify some of the options you have. and also understand some of the terminology that we will use throughout this course, so what we are looking at here first is a blank document. Now, the first thing I want you to notice is that if you look up at the At the top of the screen we have what we call the title bar, so currently my title bar says document 1 and it says:
so exciting that it challenges the app I'm currently in and it also shows me that I haven't named my document yet. so you will find that when you create a new blank document, the default name will be document 1, document 3 and so on, so keep that in mind because you will see this change when we get to save this document a little bit. later on directly below we have some tabs and this is what I mean by tabs you can currently see start and insert and then we have draw design references posts review view developer and help now what you see on your screen may differ very slightly What I have it really depends on which of these tabs you have activated, but generally you will see that they run on top of these tabs and what they contain or what we call ribbons and those ribbons contain all the commands that you need so that you can see, for example , which I'm currently clicking on the Home tab, which shows me the Home ribbon, which is all of these commands running at the top here and generally these commands are organized into their corresponding ribbons, so, in general, what it will do. search in the home ribbon are the commands you use most often, so things like formatting commands cut, copy and paste a lot of things to do to find and replace
s in your document paragraph options, all that kind of things that I am not going to analyze. all the tapes, but just know that they are organized logically with your chorus in commands directly below the tapes, we have what we call the quick access toolbar that you can see currently.
word
so exciting that it challenges the app I'm currently in and it also shows me that I haven't named my document yet. so you will find that when you create a new blank document, the default name will be document 1, document 3 and so on, so keep that in mind because you will see this change when we get to save this document a little bit. later on directly below we have some tabs and this is what I mean by tabs you can currently see start and insert and then we have draw design references posts review view developer and help now what you see on your screen may differ very slightly What I have it really depends on which of these tabs you have activated, but generally you will see that they run on top of these tabs and what they contain or what we call ribbons and those ribbons contain all the commands that you need so that you can see, for example , which I'm currently clicking on the Home tab, which shows me the Home ribbon, which is all of these commands running at the top here and generally these commands are organized into their corresponding ribbons, so, in general, what it will do. search in the home ribbon are the commands you use most often, so things like formatting commands cut, copy and paste a lot of things to do to find and replace word
s in your document paragraph options, all that kind of things that I am not going to analyze. all the tapes, but just know that they are organized logically with your chorus in commands directly below the tapes, we have what we call the quick access toolbar that you can see currently.I have a few different commands on my quick access toolbar if I hover over the first one you can see I have the save command, then I have the undo and redo command. I also have a spell checker. I have a new blank document. I have a macro that I set up and I also have an insert address. customize them slightly and you can customize this quick access toolbar. Now the goal is to give you quick access to the commands you use most often, so they will vary greatly from person to person depending on what you do in your daily work.
These are some of the ones I use most often, but like I said, you can customize them. If you click on the drop-down menu at the bottom, you'll see that you have a lot of different options that you can add to that quick access toolbar. the ones currently checked are already in the toolbar and you could choose to add any of these listed here if you wanted, alternatively if you wanted a completely different command not included here you could go to more commands and select something to add to that quick access toolbar from there and again we'll cover it in more detail later, but keep in mind that it's a completely customizable toolbar just to help you quickly access the commands you use most often now, another thing I should Note that before we go fully on with these ribbons again, I click on the home ribbon and you'll see that the commands are organized into groups, so here we have the paragraph and the clipboard font styles and at the bottom of each one of them. groups you will see that there is a little down arrow and if you click on it you will find more advanced options or more options related to that group, so again keep in mind that you are not limited to the commands that you can see within the group, if you have a drop down arrow, if you jump up there you will most likely find some more advanced commands there and as you move to the top of our document you will see that we have a ruler going across the up and we also have a ruler going down and in this top rule you might be able to see these little triangles in this little block at the bottom and you'll see that when I hover over it it says left indent hanging indent and also first line indent so we're going to get into this a little bit later , but this helps you align your text in your document.
You can move the indents in and out, so keep in mind the ruler and the indent functionality there, moving down to the At the bottom of the screen we have the status bar and on the left side of the status bar This gives us an overview of how to add documents so you can see that I am in section 1 and on page 1 of 1. I currently have no words in my document and it also tells me that my language is set to US English and, obviously this will change as I start adding things to my document and then on the right side this is where we'll find our views and this is just a quick way to switch between views and these buttons relate to how you're currently looking at your document so you can see the first one, there is reading mode and if I switch to it, it will appear gives me a different way to see my document now it removes basically everything that appears on the screen and just leaves my document now.
I don't have anything in my document right now, so it shows that there is nothing, but that's pretty cool. This way of switching to something just gives you a little more space on the page so you can see more clearly exactly what you're looking at, so it's great if you're trying to read a document, the next view we have is view. print layout now that's the view you're going to be in by default and generally that's the view you're going to be in when you're working on your documents and the next one is the web layout view so again if I'm preparing something that will be published on the web, so you may want to include things like HTML code.
You'll go into this web design view and compose your document that way. I'm going to go back to the print layout view and finish it. What we've done here is a zoom slider, so again I can drag it up and down if I want to zoom in or out on that document. It's also worth noting that these commands are down here so the views and zoom can also be accessed from the view ribbon at the top here so you can see the first group where we have our views and we have a couple of more views there as well and we also have some zoom options and then really the last thing we need to point out on this.
The screen is the scroll bar on the side so I can scroll up and down and obviously if I have more pages it will allow me to scroll through all my pages so basically it's a very quick overview of what you're looking at currently on this word screen, so I hope this has gotten you a little more accustomed to the terminology that I'm going to use throughout this course, familiarized you a little more, it's a great foundation to move on to the next module and that en I'll be looking at the backstage view, so join me Hello again everyone and welcome back to our course on Word 2019.
In this module, we'll start exploring the backstage area or, but you might hear that reference is made to the views backstage. Now, it's worth noting that the backstage view is common to all Microsoft Office products, so if you're working in PowerPoint or Excel or even something like Outlook, you'll find that there is a backstage view. Now you may be wondering where it is and how to do it. I access it very simply, it's just this file tab at the top, so let's click on the file and what you'll find here and the reason it's called backstage view is because this is where you'll find all those types of accessories. mini tasks related to your document, so if we start with this menu by running to the left side, you can see that it is divided into a couple of sections in this top section we have three icons, so we have home and if I click on it, to take me to the home screen, which we'll get to a little bit later, then I have new and this is where I would go if I wanted to create a new document, whether it's a new blank document or one that's maybe based on an embedded document . template that I have open, which is where I would go if I wanted to open a new file or something that I had saved somewhere.
So I have information, now this is where I will find all the information related to the document that I currently have open. Now we haven't saved this document, it doesn't contain any text at this time, so there isn't much information to show you about this document here. If you look on the right side, this is where you'll find all the properties and you'll see that they will change once we start making some of those things so you can see them currently. It tells me that the document has not been saved yet. It tells me I have a page and there are no words.
How long? I've been in that file for about 19 minutes and I could go through it and do things like add a title and tags that will help with searching and things like that, so keep in mind that if you're looking for information about the father, We're currently working on this, okay worth jumping in and taking a look now, if we go back to the right side, we have some other things here that we could use in our document, so the first one here is to protect the document and you're really coming. here to control what types of changes other people can make to this document;
For example, if you share this document with other people and maybe you've sent it to a client, a work colleague, or someone else on your team, then you may have some control over what they can do with that file so you can apply some restrictions. edit if you want and that's where you'll find all of those types of options and again, this is something we'll explore a little bit later, but just keep in mind that it's there, then we have an inspect document or check for issues button, it should say , and what this allows you to do is once you've completed your document and it's finished, you can inspect your document or run a little check on your document to make sure that it has some things to make sure that others can access it and also to make sure there are no incompatibility issues and what I mean by this is that we are using Word 2019, we need to keep in mind that maybe someone you are sharing this document with has a versionolder version of Word, so it's worth noting that it's worth highlighting in your document or finding out in your document what elements they won't be able to see because there are some features that you'll find in 2019, that aren't available in older versions, say, for example , that there was a new font in 2019 and you use that font in your document, then you sent it to someone who doesn't have that version of Word, it may not be You can see the font you have chosen and the same goes for other things, so it's always worth checking if your document is compatible and making any necessary changes before submitting it so you can find all that sort of stuff in That inspect document button also has a managed documents area, so this is where you can go back and recover unsaved versions of your document and I think we've probably all done it from time to time, we start writing and forget about it. wait and then maybe we close it and think: Oh my God, I've lost everything.
One of the nice things about Word 20 19 is that it constantly saves your documents so you can come in here and if you have older documents. versions available, it will show up in this managed document and you can click to restore it, so it's a bit of a lifesaver, so remember where that button is there as well under there, then we'll save and then save as now these work. Slightly differently, what you'll see is that when you save, you must first save your document before you can use Save, so if I click Save Now, it will ask me where I want to save and take me to Save As. area because I haven't saved my document yet.
If I had saved it and I just wanted to save some changes I made, I could just click the Save button and it would look like nothing happened, but it actually saves. to the file name so that's the difference between the two this one is just for saving and a document that you have already saved as a name and this is where you would go if you wanted to select a folder and save your document for the The first time we have a history area, it's grayed out for me now because I haven't done any work on this document, but again, this is where you'll be able to find previous versions of your document.
Then I printed, which is nice. Much of what it says on the tin, if I've created a nice document and I want to print it, I can go here. I can select my printer and I have all my printing options here. I have a share button. this will allow me to share my document and again there are a few different ways I can do this: I can choose to email it, I can save it to the cloud and send a link to people, I can present it online or even publish it. to a blog so there are a lot of options when it comes to sharing then we have export so I come here mainly if I want to create a PDF file so if you've never used a PDF before it's actually a version of your document which is very difficult to edit, so if you want to protect your document or don't want people to be able to come in and edit it easily, it's always worth saving it or creating a PDF of your document before sending it.
It's not a hard and fast rule, there are many programs today that allow people to edit PD, but in general, to add that extra layer of security, creating a PDF is a good option, so that's where you would come to do it and finally we have a close button at the bottom which I won't click because it will close my file, but again that's pretty much what it says on the tin, if you want to close your document click close and then at the bottom we have our third and final section we have account, which just gives me some details about my account information so that I can see information about myself and I can also see the version of Office that I am using, in this case 2019.
I have a feedback button . If I want to be helpful and send helpful feedback to Microsoft, I could do that if I wanted to and finally we have the options area and this is an area that we will cover in great detail later, but this is where you will find all those little options that you can set as default and small changes that you can make to how Word works in general for you and they are specific to use this week and you will really customize how your version of Word works and there are so many options.
Here, as I said, we'll explore this in more detail a little later. I'm going to hide that event and go back to the files area. The last thing you'll see is this back arrow at the top here and you can probably guess what this does if I click on this arrow, it just takes me back to the document I was in so it's a very brief summary of some of the things you will find in that area behind the stage, everything that is hidden behind. that file tab and hopefully again you will have expanded your knowledge of some of the terminology that we will use throughout this course, so now that we have understood that we are going to move on to creating a new blank document which is very exciting, so join me in the next section as I say hello again and welcome you back to my course on Word 2019.
In this module, we'll start exploring how you can create your first blank documents now that you open Word 2019 for the first time like I do. I've done here, you'll be presented with this home screen and what you'll see in the main body of the screen is a list of recent documents, so these are recent documents that I've been working on and they're all listed. below here, so I can just double click on any of these and it will open that particular document, so that's a really good way. I've been able to quickly open things that you've been working on recently, so that's just a little bit of information for you on how to access recent documents, but what we want to focus on in this module is how to create a blank document and if look just above that recent list, you'll see the first thing we have there.
In fact, it's a blank document, so it's pretty simple. You can probably guess what you have to do here, just click on the blank document to create a new one, but before we continue, I just want to show you some other options that you have in this area when it comes to creating new documents now, if not If you want a blank document, you can decide to create a new document based on specific templates and Word has several different templates that you can use to do Now, if you've never used a template before and you're not really sure what they are, that's a really good point. of departure.
For example, if you know you need to create a resume or maybe some meeting notes, you can search for them. a specific template related to a resume or meeting notes and you will already have a lot of information or the layout that you want for that particular document, so I have some up here, you can see we have a gray blue resume, welcome to simple words. spacing etc. and I also have a more templates link that I'm going to click on and now I can go through and I can really get a good look at some of the templates that are available to use and there There are a ton of them here and it's definitely worth worth checking out if you've never been to this section before, if you're looking for something very specific you can search for it here, so again, if we use the resume example.
I can just type it in and click on the magnifying glass, it will search for templates and get a list of all those resume templates and if I find one that I like, I can click on it and then I can start working. It's very very simple now I don't want to use a template at this stage, we'll get into that a little later. I just want to create a new blank document, so it's very simple now what I'm going to do from here I'm going to click on this little arrow that fits the one that says everything.
I'm going to click on it to go back and select blank documents, so now we've created a blank document and you can see. in the title bar it only says document one because we haven't saved it yet. Now there are a few things I just want to highlight regarding writing your first paper. You'll see I have the cursor blinking and you'll be able to see. it doesn't flash right at the edge of the page on the left side, there's a little margin left there, about an inch, and you can see that's where when I start typing, that's where all my text is.
It's going to start coming out, so first I'm going to type a very basic line, so let's say this is my first document now, if I were to keep typing when I get to the end of a row, I don't need to press the enter key to move on. to the next line, it will automatically play when you start typing so you can continue typing your text, and it will wrap itself so you don't feel the need to press Enter at the end. of a line, however, if you wanted to force a line break, if I were here and I wanted to do something on a different line, I could press the enter key and that will take me to the next line and I can continue typing.
Again, another thing to keep in mind is that if you are at the beginning of a line and you start typing a sentence and you don't capitalize, the first letter of the word will automatically be capitalized, so if I start typing in what same as above, so let's say this is how you see it there, it capitalized it for me without me having to go back, that's the two word autocorrect feature, it recognizes certain things and will change them for you, making your life much easier. I'll explore many of the autocorrect options in the following modules.
Now some other things to keep in mind. Let me come in and I'll delete the text I just typed. to go to the line above and I'm actually going to spell the word wrong, so I'm going to add an e there and click to zoom out, which you'll see when that red squiggly underline appears and that tells me I have a spelling mistake on that word, so what I can do is hover over the word and if I right click, it will give me a bunch of options and in most cases the word you're looking for. normally it's in this list, if it's not then everyone has to go in and make the change manually, but I can see here that mine is the first one, so I can select it and make that change now as well.
I'm going to go back to this sentence and I'm going to add a comma and a space and I'm going to click at the end and now you can see that the words have also been selected, that there is something wrong, there is a grammatical error and This type of error is very common, especially when you write pretty quick, you might accidentally put in a comma and press the space bar twice, but now I can see that with that double underline, if I right click, it tells me how I should fix it. how comma would be better now when it comes to misspelling words.
I'm going to put that spelling mistake back in there again and if you right click you can choose to add the word to the dictionary as well so there are some cases where your type of word is maybe someone's name or the name of a place, sometimes the word doesn't recognize things like that and it will tell you it's misspelled when in fact it isn't, it just doesn't recognize the word, so if you have that you can select add to dictionary and then it will add that word to the word dictionary for you. so that the next time you type it it won't register as any type of spelling error, so keep that in mind as well and all these options are available in that context menu now just a couple more things I want to highlight before we move on to the next module , if I wanted to make another blank document, I would just go up to file, go to new and Select a blank document and what you'll notice now if you look in the title bars now it says document two, so it hasn't closed my original document, It's right below the one I'm currently working on.
I want to switch between the two or in this case go back to the first document. There are a couple of ways to do this: I can hover my mouse down in the status bar at the bottom over the Word icon to have my Word icon pinned there on my toolbar and it will allow me to see both of my documents. Then I can choose which one I want to move to so I can go back to document one. I can also go up to my view ribbon and I can say switch windows and it will list all of your open documents, so again I could choose to go back to document two.
It's really nice and easy to be able to switch between any or all of the documents that you have open and of course if you want to close your document then you can do that very easily as well and I will warn you that if you look up in the top right corner you have this big cross icon where it says close and that will close all the worst, so be careful. I know I like to go to file and down to close if I just want to close a file, so I hope that explains how to create a new document and how to start writing for the first time and some of the little things. which you can see when you start typing in your first documents, we will now move on to the next module, where we will talk about how to work with non-printable characters and line spacing, so please join me in saying hello again. and welcome back to our course on Word 2019.
In this module, we will begin to analyze how you can workwith non-printing characters and space between lines, and what we mean by this is that there are certain characters, for example, things like space. go into the tab that you can't see and what I'm going to show you in this module is how you can make them visible so you can work a little better with your document. I'm also going to take a look at line spacing as well and how you can adjust the line spacing when you're writing your document, so the first thing I'm going to do here is have a blank document in front of us and I'm going to set it up as a very basic letter, so I'm going to start by writing a date, so I'm going to start by creating a basic letter and the first thing I want to write at the top of this letter is the date, so I'm going to write a date, let's say July and when I start writing, you can see that it was resumed on the 25th July 2019, so if that's the date I want, I can press the enter key and it will automatically insert that date for For me, that's a great time-saving tip, so now I'm going to want to address this letter to someone , so I'm going to press the enter key, which will take me to a line and I'm going to type 2. and I'm going to put a colon and then I'm going to press the tab key on my keyboard, which is going to give me a little bit of space there and what exactly the tab does is is it stops at the half inch mark on the ruler so you press tab several times and it moves half an inch along the page each time you press it and the nice thing about using tabs instead of leaving a lot of space to place the cursor where you need it, it guarantees that everything will be aligned so you can see if I go below and start typing something, if I press the tab key, it will jump directly below where the tab was on the line above, so it makes It's much easier to line things up instead of pressing the space bar over and over again. again to move the text, so I'm going to tell Adam that I'm going to press the Enter key and I'm going to type the word from, I'm going to put a colon and I'm going to press the tab key. again and you'll see what I mean, it's directly aligned below where I have atom so I'm going to write my name below there so remember you also have those tabs when you're working on a document and I'm Later I'll show you how you can adjust them and how you can set up your own custom tabs so things line up where you want them to line up on the page.
Now I'm going to press ENTER a couple more. times and I'm going to start my document and we're going to say call mr. Jones to verify his order, the item he wants is out of stock and will not be available to order until next week. Now there are a couple of things to keep in mind, you'll see as we get to the end of this sentence, I'm just done. I didn't have to press the enter key. I didn't need to put a line break there just for it to go to the next line, which is perfect and you'll also notice that we have a little squiggly line under where it says mr.
So if I right click and look at my options, I can see that the top line is probably what I want, so mr. dot Jones, so I'll add a little more text here if he has any more questions, please give me a call. I'm going to go down a couple more lines by just hitting the Enter key and then I'm going to put greetings and then my name, so we've created a very basic letter there and we've used some tabs, we've got some spaces there, we've got some responses or some carriage returns. as we used to call them in the old days, but we can You don't see any of those now, you might think, well, I don't really need to see the tabs and spaces, but sometimes it's very useful.
I won't give you a couple of examples of why in a moment, but there is something that you can turn on in Word that will show you all those characters that don't print and it's called the show/hide button and you'll find it here on the home ribbon. , in the paragraph group, has this little thing that looks like a paragraph marker. and when you hover over it it says show/hide and the dialog says show paragraph marks and other hidden formatting symbols so if I turn it on now look at the document you can see what we've said everywhere there is an entry that you can see.
In the little paragraph mark you can see the little arrows that also indicate that tab, so this is useful in situations like, for example, have you ever had it where you printed a document and you get a blank sheet of paper? in the end? printing and you can't understand why because you don't have anything on that piece of paper. If you turn on paragraph marks, what you'll usually find is that you've got a rogue or maybe some of those extra or paragraph markers. enter the keys on the next page which is why that page is printing so all you need to do is go in and delete those extra lines so without turning on show/hide you won't be able to see them and I don't know that was which caused that blank page to print, so sometimes it's very useful to be able to see these characters that aren't printing, so I'm going to turn it off for now by just clicking on the same icon again and we'll be.
This time we're going to look at line spacing, what you'll notice with Word is that when you press the Enter key, let's say for example, like I did between to and from, you get a pretty big space between them, so it's not visible. as single spacing, which is actually double spacing by default, so what I want to do is sort this out a little bit, so I'm going to select all of my document or all of the text in my document and there's a quick way to do that and that's shortcut key Ctrl A and you'll see that it highlights all I'm going to do is jump to my home ribbon in the paragraph group and This little drop down menu here is for line spacing and paragraph spacing and I can review that and when I go hover over them, you'll see that I have more or less space between the lines in my document, so it's really up to you which one you want to select. now, because I selected my entire document, I'm adjusting the leading according to the leading that was already there, so let's say for example that I just wanted to adjust the leading in this to/from area, I could just highlight that part there . go up and then I could make it smaller, I can make it bigger or I can go into the leading options and I can really go to town with how much space before and after I want, so if I don't like this space in the middle I can see here on the spacing area that's actually due to this eight point spacing later, so I could reduce it to zero, click OK and now I have no space between them, ok, so it's definitely worth playing around with some of those lines.
The spacing options also have a couple at the bottom here, so the ad space before the paragraph or the ad space after the paragraphs depends on exactly what you want to do, but everything is very customizable in this area, so We have seen how we can deactivate it. and in those paragraph markers so we can show or hide those characters that do not print and we have seen how we can adjust the line spacing what I want to talk to you about next is saving, so that will be in the next section. See you later. Hello again and welcome back to our course on Word 2019.
In this module we are going to talk about how to save a document. This is the document we created a few moments ago and if you look at this document, it's quite difficult to know first. look at whether it's been saved or not, but there are a couple of clues and the biggest clue I guess would be if you look at the title bar at the top of the document, it only says document 1 right now because not having a name means that I have not saved this document. Remember that document 1 2 3 is the default name that you get when you create a new blank document, that's how I know that this document is not saved, so the first thing I want to do is save this document to a location on my choice.
Now, as always, at Microsoft there are a few different ways to save a document so I can go to my quick access toolbar and see the first icon. Save icon now again normally if I had already saved this document and then made some changes I could just click Save and nothing would happen it would just save my changes to the file name but since I haven't saved this document yet if I do click save, it will take me to the save as area, let me go back for a moment, so that's the first way you can do it.
You can click the icon if you have it in your quick access toolbar. The second way to do it. What will essentially take me to the same place we were at, it's just a little bit longer path, is to go to that backstage area so I can go to the file and go down to save, since now this save screen as it might look like a bit. unusual if you're not used to it again, this is similar across all Microsoft apps. What you have on the left side is you have a list of recent folders, so again it will show me all the folders that I have. recently saved to alternatively I have different locations where I can choose to save this document so I could choose to save it to onedrive which is cloud storage so that would be a great option if I wanted to collaborate on this document so specifically if I wanted . share it with other people and also if I wanted to make sure I could access this document wherever I was, I would save it to onedrive in the cloud or alternatively I could choose to save it to any other location so I could choose to save it. to my local drives on my PC and I can also choose to have it navigate to a specific location so I'm going to click Browse and now I can choose a location from my local folders so I'm going to scroll up and I'm actually I'm going to save it to my onedrive , so I'm going to go to my onedrive, click on documents, select a folder and put it in this Word document and then I can give my Present a name so I can see it here, in the file name area, the first one was chosen line of that document and that's what you'll see as the default file name that you'll always put on the first line of your document, which is most of the time. is and what you want to call your files, so let's jump in here and we're going to change that, so I'm going to say my first letter and below you can see it says save as type, so I selected doc.
X, which is the 2019 file extension, only as a point to consider: if you click on the drop -down menu here, you have other types of files in which you can save your document, so you can use some of these, for example, this one here, word 97 for 2003, so it's going to save it in the dot docx format, which is the old format for Word documents, so if you're using an older version of Word, that's generally what you would have saved your document, since now, why would you want to save your 2019? document as an older version, as I briefly mentioned in one of the previous modules, if you are planning on sending this to someone who you know is not 2019, maybe they have a much older version, then you can help them out a little by saving their document as a docx file and really sure you can when they open it, it will open in compatibility mode and they will be able to read it, so keep in mind who you are sending it to.
You can also go in here and save it as a template, if you want to reuse it, you can save it as a PDF and we'll go over some of these options as we go through the course, but for now I'm happy to keep it as a doc file extension X and I'm going to click on Save and it's that simple, so now if you looked at the top of your letter, you should see that it's been given a name, so my first letter, what that means in regards to saving is if I now do a change to this, so if I put in my full name, now if I want to save this I can go to my quick access toolbar and I can just click save.
I don't need to save as again and can you? See, now my save button has those little arrows at the top because I saved it to a cloud location, so essentially what it does when you save is it refreshes with the cloud version, so if I click save, just save those changes. For that particular file name, another thing I could do would be Ctrl s on my keyboard, which is also the save shortcut. Now I would recommend when you are working on a document if you have saved it and it has its file name as is. just do Ctrl every now and then just to make sure those changes are saved now.
If I had to make one more change, I'll just put my name on the next line by pressing Enter now, maybe I won't. I don't save it, but I'm going to close my file by clicking the cross at the top. You can see that it asks if you want to save the changes to my first letter so that Word recognizes any unsaved changes as you close. will ask you to save them so you can then click Save or Don't Save Now. I actually don't want to close this, so I'm going to close it, so that's it.
I'm saving pretty simply. We'll close this document in a moment and I'll show you how to open it in the next module, so I'll see you there. Hello again and welcome back to ourcourse on Word 2019. Now we come to opening a document module and actually opening a document is the opposite of saving, so it's very simple what we have on the screen here is just a blank Word application, so I closed the previous document and now I want to open it again, so I'm I'm going to go up to the files tab, so remember this takes us to that backstage area and it automatically jumps me to the open section because I don't have anything open.
The word assumes that I'm going to want to open a file now which may or may not be the case, you may want to create a new one from scratch, but in this case it did quite well. I want to open a document, so again this looks a little bit like the save screen like we were on. above you will see recent is highlighted and I also have underlined documents so it shows me below all my recent documents and you should be able to see there right at the top we have my first letter at the top so if I wanted to open it , I can simply click on it from this list and it will open now.
I'm not going to do that right now because I want to show you something slightly different. I'm going to browse to a location and I'm just going to go to a location where I have a bunch of different Word files, so let's go to documents and I'm going to go into this folder here because I want to show you something pretty important regarding this Explorer window that we have. We're currently looking into, so there are different ways you can view files before opening them, so a lot of times you might know what you're looking for, sometimes you might not, and other times you might need to look at a little more. detail about a file, so there are many different ways that you can view this list of files and you can do that by clicking on this little option right here gives you several different ways to view the list of files in the Explorer window, so I currently have the details selected, but if I go to extra large, it will show them to me.
So, if I go to large icons, they're a little bit smaller. I also have medium icons. I'm sure you can imagine what they look like and then the little icons we have ready. The list is quite popular. Personally I prefer to choose the details. option because it not only gives you the list but also gives you a little bit more information about each particular file, so I can see here in the status column that I can see that they are all saved in the cloud and that they are all synced as well I can see the date these files were modified.
I could also see the type, whether they are a Word document, PDF, Excel file and also the size. Now size can be critical sometimes, especially when dealing with very large files. files, it's nice to be able to see the file size, so I like the details option, but it's up to you, there are a couple more here, so we have tiles again in a different way and finally we have contents that give you again. a little more information like author date, things like that modified for me, that's too much, like I said, I prefer the details option, but keep in mind that you have different ways of viewing your files so you can see a little more. information so you know which one you want to open now in this case I'm going to open a file called navigate so let's select it and click open and I'm also going to open another file I'm going to reopen that lyrics file that we just saved so from I go back to the file, I'm going to jump down to open it and this time I'm going to pick it up from my recent list, so I'm just going to click and again that document will open on top of the other one and remember we can switch between the two by going to view, switch window and we can switch between the two, alternatively we can mouse over our word icon at the bottom and then navigate between the two like Well, that's a good way to have multiple files open and be able to switch between them.
Another thing that is sometimes quite nice is being able to see two documents side by side, especially if you are comparing two documents or perhaps cutting. something from one and paste it into another, you don't want to have to keep switching between documents. What you can do is display them side by side and again, it's quite useful, we're on the right ribbon in the display ribbon. You'll see that you have a side-by-side view option, so let's click on it and there we go. Now I have my two documents taking up exactly half the screen, so like I said, it's great if you need to copy and paste or view. two things at the same time, of course, if you want one of the documents to go back to full size, just click maximize in the corner and it will bring that document to the front at its full size, now another thing you can do.
What I can do on that view ribbon is use the split option, so let's see what that does. Let's click split. This is quite interesting. What it will do is split the same document, so I have the same document in both halves. On the screen you can see exactly the same thing, but that means I can scroll through each document independently, so again, this is good if I'm trying to do some comparisons or cut and paste a lot of different things you can do with that split option if you like. I see two different areas of the same document at the same time and of course if I want to go back to being just one document, I have the option to remove split and there we go and there's just one final option that I want to point out here. which you might want to use and that's the arrange all button, so let's click on it and it will place them on top of each other and I'm not going to like this view very much.
I never really use it, but again if I have quite a few documents open, maybe more than two, it can be very useful to be able to see them all arranged next to each other and again, to get out of this, just click maximize on one of the documents so that some different ones appear. ways you can view your document once you've opened it, so I hope this has given you an idea of ​​how you can open one or more files and the different ways you can view it when you're working on your documents in the next module .
We're going to talk about document navigation, so join me. Hello again, I'm Deb and welcome back to Word 2019. In this module we'll look at how you can navigate your document now that I have it open in the Browse Documents docx navigation and this is just a document that was created on the properties of Smith. Now, the first thing I want you to do is look to the bottom left of the screen, where you can see your section here. 1 page 1 of 3,845 words, so we're
getting
a little bit of information about this document from our status bar. I can see that it's 3 pages long and I can see the number of words and I can see that I'm currently clicking In section 1, now we're going to talk about how to divide documents into sections a little later, so don't worry too much about That for the moment, what I want to focus on is how you can quickly navigate using some of the tools in Word to move around your document, which is particularly useful if you have a very long document.This document here is only 3 pages long but many of the documents you create can be hundreds of pages long so being able to jump quickly to find what you need is extremely important and will increase your efficiency Now obviously I'm going to start with the most obvious . A quick way to move around your document is to use the scroll bar on the right side so I can use it only to scroll up. and down and again if you only have a few pages in your document, that might be absolutely fine and might work for you, so you have your scroll bar, but let's talk about using some utilities for a document that is a bit longer.
First of all, I'm going to click my mouse on the top of the document here, right in front of where it says Smith Properties, now if I had a document that was thousands of pages long and I wanted to jump right to the end of It's going to take me quite a while. use the scroll bar and scroll down. You'd probably end up taking a bit of risk when you're done, so the quickest way to do this is to use the keyboard to jump. you go directly to the end and in Word what you do is press ctrl + n and that will take you to the end and you can confirm it by looking down on the left side and in your status bar it says that we are now on page 3 of 3, like this I know I'm on the last line of the last page of that document if I want to jump to the top if I control and start, that's going to do the opposite with a couple of other shortcuts if you hold down control and press the arrow key so you can see here.
I'm pressing the right arrow key and it jumps by word so you can see it's jumping around that document just word POW, so another quick word. way and I could go the other direction using the left arrow key to control up and down or go up one paragraph at a time, as you can see as I do that, and the same thing if I control the up arrow and if I wanted to select everything in my document, a quick way to do this would be to do control a, which will allow me to select all the text in my document and we're going to use control a as we go through this course, because it's a really useful feature when you want to make bulk changes in the text, so there are some quick ways to navigate your document using the keyboard.
What I want to talk to you about in the next section is using things like fetch and replace again. to navigate your document using page numbers using headings using specific words etc. so join me in the next module. Hello everyone, I'm Deb and welcome back to Word 2019 in the previous module that we
started
to discuss. some of the basic ways that you can use your keyboard to navigate your document and I'd just like to expand on that idea and introduce a few more utilities that you can use in Word to navigate your document and really increase your efficiency when you're working with your documents and What I want to focus on in this module is the find and replace options, so when you're working with larger files especially, you may need a quick way to jump to a page or perhaps replace one. word in documents, so let's start by replacing a specific word in our document.I'm going to click at the top of my document, so just before where it says Smith Properties, I'm going to go to the home ribbon and cross over the On the right side we have an editing group which is where you'll find Find and Replace and you can see Search has a little drop down arrow next to it so I have advanced search and I also have access to there as well now in this case I'm going to start using okay so let's click on search and you'll see it opens on the left side this little navigation area where I can type in exactly what I want. find, let's say I'm searching for the word company and you can see four results appear and I can see the ones listed below in that results area and I can also see them highlighted in my document so it's very easy for me to find them so that is one way you can find a specific word in your document.
Let's look at another way. I'm going to close this navigation panel by simply clicking on the cross. I'm going to search again and this time I'm going to go to advanced search and this takes me to this little dialog box that asks me what to search for and it's there solid, which is the last thing I searched for, so if I wanted to skip these one by one , it could say find next and it's highlighted in the document the first time it finds the word firm, I can do it right next again so I can move forward one at a time in my document and when it gets to the end it will tell me that it has finished the search, like this so click OK now, another thing to note in this Find and Replace box is this one more option, so let's click on it and you can see that I have a lot of options that I can use, for example, it's possible that you want to match. the case, which means it will find the word signature if it matches this case, so if signature is in the document with a capital F, it won't find it because I told it to match the case, you could select to find whole words. only if firm was part of another word, then maybe you had something like nursing, I wouldn't find that I could also say use wildcards, so with this I could put a wildcard in front or somewhere in the middle or at the end of the word. word, so for example, if I remove the word company and type an asterisk, it will find everything in that document that starts with A, no matter what comes after it.
You could also put the wild card at the beginning and maybe have something. well, meaning it will find anything that ends in S, no matter what comes before it, so wildcards are really useful for searching for specific things. Another thing you can do here is if you were to type a and then enter two question marks which means the word has to start with an A and can only be three characters total. Now it doesn't matter what those three characters are, but they must be three characters, like thiswhich again you get a very granular result. I'm just going to delete that and retype the signature again.
You also have a similar sounds option, so what this would pick up is any words that sound firm, so you could pick up, record, learn anything along those lines, find all the words. we will find any form of that particular word and then I have other options like match prefix, match suffix, ignore punctuation and ignore whitespace, so note that below the plus dropdown it has many other forms that actually can customize. what you're looking for in your document and it can be very granular, so let's close it for a moment. I'll make sure to click at the top of my document and this time I want to look at the replace option, again in the editing group below, let's look at replace and what this will allow you to do is replace one word with another, for example , this is called Smith Properties, you might want to change the name so I can let's say search for Smith and replace it with replace it with my name Ashby and again I have all these options, if I want to select them now, I'm happy to do a direct replacement here, like this which I'll select replace all and you can see it says everything is done, we've done 10 replacements and if you look at my document behind that first line, Smith has now been replaced by Ashby so it's a very quick way to replace multiple words in a document and close that window.
The last thing I want to talk to you about in this module is the go to option and go to will allow you to do different things in your document, so again let's go to search and we'll say go to and what. this will allow you to do is navigate around your document so you can navigate by the page number which you can see here if I go to page two, for example, and I say go to, it will take me to page two. I can browse by section now I only have one section at the moment.
I have not divided my document into subsequent modules. I'm going to show you how to break it down into sections and then you can navigate to the section you want. I can surf online so I can go. to a specific line number I can navigate by bookmark now again bookmarks are something we will cover later. They are a way of putting a small bookmark in a specific location on a page so that you can very quickly jump to the bookmark. I can navigate through the comments that I have in the footnotes of the document, we also have endnotes in your field tables, so there are a lot of different things that will really depend on what you have in your document at the time as to which of these you want to use, but just keep in mind that you also have those options to go there.
Now I'm going to click close and go back to the top of my document using my home control shortcut key that we learned in the previous module, so now we've taken a look at some basics of finding a replacement and let's go We'll move on to talking about how to edit a document in the next module, so I'll see you there. Hello again and welcome back to word 2019, I'm Deb and I'm going to explain how you can make some basic edits to a document. These are actually some basic editing functions that you will find useful to know before moving on to the next section.
We've already edited this document in a few ways, we've found and replaced a few things and now I just want to show you a couple of things when it comes to removing backspace, so let's undo and redo things in your documents, so sometimes you might You may want to type some text in the middle of other text, for example Ashby Properties was founded as a new company so you may want to add it here as a new real estate company now when it comes to removing the delete key on your keyboard. it will always delete everything to the right so if I start pressing the delete key you can see it will delete the word company now the backspace key on the other hand will delete everything to the left so if I start backtracking, you can see that word property will be removed, so remember they work slightly differently.
Another thing I want to show you is the very important undo and redo button. I know many people who can't live without their undo button. Now these two buttons will always be available by default on the Quick Access Toolbar to make them very easy to access. If we look up here, you can see that we have the Undo button and what this will allow you to do is essentially undo. what you just did, for example, I just rolled back the property of that word, so if I start clicking undo, it will give me the P again, there are the Oh's, etc., and so on so we can continue undo to revert my last The same goes for redo, if I later decide I don't want that word there, I could redo and it will go back and redo that deletion.
It's also worth noting that below or next to the undo icon you have a small drop. -down and this will allow you to go back and basically select how far you want to undo, so I'm going to allow you to undo multiple times in one go, so keep in mind that that's there too, now there's a hotkey for these as well, so The undo hotkey is Ctrl Z, so if you do something then quickly think, oops, I want to go back. A quick Ctrl Z is your best friend and redo control Y, so it's good to have them in your brain and create them. part of your shortcut repertoire, now I'm going to add my word again, I'll just say company and I'm really happy with how it looks so I'm going to save by clicking this Save button on the quick access toolbar and there We go, so Now I think you have a good knowledge on how to get
started
with Word.We've gone over all those basics that will give you a great springboard, a really good foundation to move on to some of the more intermediate options that are. I'm going to start covering it in the next section, but first I have a practice exercise for you to do, so I'll see you there. Hello again, I'm Deb. Welcome back to our Word 2019 course. We have already arrived at the module. which relates to autocorrect options and autocorrect is a feature that you will find in all Microsoft applications that allows you to change the way words are typed or the way words are displayed in your documents and there is already a series of autocorrect options configured.
For you, let me show you what I mean by that sunscreen. I have a blank document again, it's just called document one because I haven't saved it. Now I'm going to zoom in slightly using my zoom control so you can see. This is a little better now, for example, if I wanted to spell the word the or thee but I typed it a little wrong, so if I type hte when I press the space bar you will see that it automatically corrects to the word the just like if I was supposed to type the word can incorrectly, so if I type ACN and press space, the word recognizes that I'm probably trying to spell the word.
Did I just type it wrong and it changes automatically? This is an autocorrect feature. so it will notice or recognize commonly used words that have been misspelled and correct them, which is an extremely useful feature. It will also help with other things, for example things like fractions, so if I were typing half, if I type 1 and use flash and then as soon as I press the space bar it converts it to that fraction and the same thing if I were typing 1/4 of the space bar and there I get my fraction, so again they're using the autocorrect feature in Word, another example would be ordinal, so you might run into ordinals in things like dates, so if I were saying on August 1, for example, if I type 1 St and press the space bar, a superscript T appears, so it puts it in the correct format for a particular date the same. with second and I could continue with those ordinals, another example would be something like hyperlinks, so if I were to type the address of a website, let's say www.dot
.com and press enter, it will select that website and underline it so that it is now a hyperlink and as you hover over it, you can see that if I hold down the control key and click the mouse, it will take me to that website, so again I'm using the autocorrect options and now I'm going to delete. everything I've put in here, so I'm going to use Ctrl a to select everything that we used in a previous module and press the delete key just to go back to a blank document.
microsoft
.com and press enter, it will select that website and underline it so that it is now a hyperlink and as you hover over it, you can see that if I hold down the control key and click the mouse, it will take me to that website, so again I'm using the autocorrect options and now I'm going to delete. everything I've put in here, so I'm going to use Ctrl a to select everything that we used in a previous module and press the delete key just to go back to a blank document.I want to show you a There are also a couple more autocorrect features and this one is pretty nice if you've never come across this before, if I type three dashes, if I say dash, dash, dash and hit the enter key, it gives me a solid solid line. and the nice thing about it is that I can go up and write on the line if I want, so it's a bit like being back at school and having those roaring lines across your page, so that's pretty cool too, so which remembers three dashes and enters. and you will get a solid line.
I'm going to do control again to select all and delete now if I do that again, but this time what I'm doing in my dash is holding down the shift key, so I'm going to do three dashes and I hit enter, I get a solid line in bold, so I brought in Shift to get that back. There are a few of these, if I do Shift and three asterisks and press ENTER, I get a dotted line and if I do Shift and three. pound symbols and press ENTER. A different style line appears again, so there are a lot of them lurking in autocorrect and you may not know about them.
I haven't tried it for a long time and sometimes they can be very useful if you're looking to do something very quickly and they are very good examples of how autocorrect is built into Word and how it works now again. I'm going to select all the a controls and press the delete key just to get rid of everything now. If you want to go in and see how autocorrect is set up and you can see what autocorrect options you have set, you can find them under the File tab, in the backstage area and if you jump down to the options at the bottom and go to the section review, you'll see at the top here you have autocorrect options, so it says to change the way Word corrects and formats text as you type, so I'm going to select autocorrect options and this is where we have all of those options autocorrect are stored and there are a few different options we can do at the top by default, they are all selected so I am currently showing the autocorrect options button.
I can correct with initial capital letters. I can capitalize the first letter of sentences, the first letter of the table. cells, the day names, etc., etc., so they are all set, which means yes, I want Word to do that, so if I type the word Monday, I want it to correct if I didn't type a capital letter. to correct it in capital letters, these are some of the basic options and I like to have all of those sets. You can also see in the table below some other autocorrect options that you have, for example, if you want the copyright symbol in your document, this is the one above here, if you type parentheses C parentheses, it will automatically correct it based on the copyright symbol .
The same for the euro sign. You can see that you just need to write an E in parentheses and it will give you a Euro trademark. that's always a good one, so again, if you put TM in parentheses, you'll get that trademark symbol or trademark symbol autocorrect and there's a lot of these here that you can use so you can really go to town and like you would. I hope you can add your own here, so if you have something you want to add, you can just write how you want to write it and then how it's supposed to look here, so, for example, I might want to say it when I type. da, I want it to be replaced with my full name and I'm going to add it in my autocorrect options like this and there it is at the bottom of the table, so let's see that in action.
I'm going to click OK and ok again and now if I type my da initials and press the space bar, it replaces it with my full name, so taking the time to add words or phrases that you use frequently in autocorrect can really help you improve your efficiency. One last thing I want to highlight there, let's go back, so let's go to file options and go down to review and go back to autocorrect. There is automatic formatting as you type, so again this is what controls how your text is replaced as you type it, for example here.
It says replace while typing single quotes with smart quotes, so there is a very slight difference between those two, but if I type just a couple of quotes, it will change those two smart quotes. You can see I have things here that we saw before. so ordinals first with a superscript, we tried the above with hyphens with a hyphen fraction, etc., so you can really go in and customize how you want yourautocorrect and I suggest you do it because it saves you Many times when you're working on your Word documents, I'll click OK and I'll get out of here and that's it for this module.
In the next section we will talk about text selection in more detail. so join me in saying hello again and welcome back to our course on Word 2019. In this module, we're going to talk a little bit more about selecting text, which may seem like a pretty basic thing, but it's very important that we understand the different ways. that we can select text again will help us with our efficiency if we have those basics first now, as a general rule, the text that is highlighted when I say highlighted, I mean, if you drag your mouse over it, that means it's selected and Basically, if you want to affect it, you need to select it, so if I want to change the color, size, font, or basically anything related to this text, I need to make sure I have it selected before I do that.
Word won't know which text to apply the changes to, so in this module really what I want to do is address the most common ways of selecting text and making different selections in your documents, like I said, the most common way. is click and drag so I'm going to click and drag and what you're going to see when you click and drag let me do it again because I clicked out when you click and drag you're going to get this mini toolbar pop up and you can see it there right when right side and this is just kind of a quick toolbar that pops up with some formatting options, so you have bold, italic, font color, font size, etc. and it's really just a quick way for words to assume that you're probably going to want to do something related to the formatting of this text, so instead of having to move to the ribbon to do it, it'll just pop up. opens this little mini toolbar so you don't have to go too far to make your text bold or italic or whatever you want to do with it, so keep in mind that a popup will appear if you find it a little annoying. you can then disable it in the backstage area, which I'll show you how to do later.
To deselect the text, all we have to do is click anywhere else on the screen and that text will no longer be selected if you wish. to a word, if I wanted to select the properties of the word, I can double click on that word and it will select just that word and if I wanted to quote the entire sentence, if I hold down the control key and click anywhere in that sentence, it will show select text or highlight just that sentence up to the first point if I want to select the entire line, regardless of whether it's a sentence or not, if I mouse over this blank space here and click, the entire line will be selected and obviously if I keep clicking on the margin with that arrow and drag down I can select all the sentences or all the lines.
I should say that another way to select is if you wanted to select from one point to another, for example if I click. my mouse just before it says thank you, hold down shift and click after word 1 and it will just select that section and if I want to add to this section, maybe I'll think to myself that I want to include something else if I hold down Press Shift key again and use the arrow keys. I can make some additions to that selection just by working my arrow key with the Shift key. I hold down if I want to select multiple areas that aren't next to each other, so I have this first sentence selected.
What if I also wanted to select the first sentence of the second paragraph? Well, if I hold down the Ctrl key, I can then drag and select that sentence like a carrot. Continue doing that if you'd like to like it, so remember to hold down the Ctrl key to make multiple selections. Now I'm going to click to deselect the last one as we mentioned. a couple of times before is select all in your document control, that will select everything and you can make any changes you need from the formatting options in the toolbar. Another thing that also has is that we do not leave aside the tapes.
We have worked here. mainly with the keyboard and mouse, but if we go back to the home ribbon on the hand side, we have a select option, so again this will allow me to select everything, which is similar to doing control a or I have it too in here an option to select objects now this is useful if you have things like shapes on your screen and you want to select all of them, it will allow you to draw a kind of marquee around them and it will select all of those objects and we will use it a little later in this course, so don't forget that you also have those options in the home ribbon, so that pretty much outlines the different ways you can select text in your document in the next section we'll move on to take a look at good old copy and paste, so Please join me in saying hello again and welcome back to my course on Word 2019.
In this module, we'll begin exploring the cut and paste copy and paste backbone of Microsoft applications. These are probably commands you've used many times before, as I said, they're the same across all Microsoft applications, so whether you're working in Word, Excel, or PowerPoint, you'll find that. The functionality for all three is exactly the same, including keyboard shortcuts, so what I want to do in this module is just make sure you have a good understanding of what cutting, copying, and pasting can do, and if you're familiar with them, You can get a couple more little tips on alternative ways you can use them, so let's start with the cutting discussion.
Now, the first thing you need to do. There are actually four steps to each of these and the first step is to make a selection. So, for example, you might want to select this first sentence right here and you might choose to cut it now. It is important to keep in mind what the difference is between cutting and copying. When you cut something in your document, you are basically deleting or deleting it. then paste it somewhere else, it's like making a move in many ways, so if you were to cut this sentence and then paste it somewhere else you would move it, while with copy you would highlight the same sentence, but if you chose to copy and then paste it somewhere else part of the document, it will make an exact copy so you don't move it, it will essentially copy it, so that's the difference between cutting and copying, so let's start by cutting this line of text now as always at Microsoft.
There are a few different methods you can use. You can right click on your selection and you will see that in the context menu you have a cut option. Alternatively, you can go to the home ribbon and in that first group the clipboard. group, you have a cuts option there or a third way to do it would be to use the keyboard shortcut and the keyboard shortcut for cutting is control . tape, so I'll click Cut. I'm going to scroll down. I'm just going to put a couple of returns at the bottom and now I'm going to paste that sentence that I cut off so I can do it again.
Do this in several ways: you could right-click and choose one of these paste options; alternatively, you could jump to the home ribbon and you could click the paste button up here or you could use the keyboard shortcut control V, now I'm someone. Who really likes using keyboard shortcuts, but it's a little difficult for you to see them on the screen, so in this case I'm going to use the Paste button. Now what you'll see with this Paste button is that it's split. in two sections we have the top half that is currently highlighted in gray and then if I were to click on the bottom half, it gives me a few different ways to paste that sentence so I can choose to paste and keep the source formatting, so what?
What I'm going to do is wherever I cut it, it's going to bring up the same format. I could choose to merge formatting as I paste, so if I were pasting this sentence into another document that had completely different fonts, then I could choose to adopt the font style or color of the document I'm pasting by merging formatting. You could choose to paste it as an image, which means it won't be text anymore, it'll be in an image object or you could choose to keep text only, so that's really if you want to keep it as plain text without any formatting so you have a few different options.
There are even more options under paste special, but again we'll explore them in a little more detail later. so I just want to do a direct paste, so I'm going to click on the top half of this paste button and that's going to paste my clipped sentence and you can see it's missing there now, now I'm just going to undo a couple of times and put that sentence back in. , so I'm just going to click the undo button on the quick access toolbar and that's it, I'm going to leave it highlighted, but this time I'm going to make a copy, so remember The keyboard shortcut is Ctrl C.
I'm going to use my button on the ribbon start and I'll click on it. I'll click on the same place again, right at the bottom and paste again by clicking paste. this time you will see that it is done by copying instead of moving and again what you will find when you pay for something this little pop up will appear and if you click on it it will just give you those paste options that we saw earlier in a quick little drop down menu in case that you want to use them now. Another thing I want you to keep in mind is the clipboard.
Now it's not particularly obvious how to open the clipboard, but if you go to the home page. ribbon in this first group where we have clipboard written at the bottom, if you click on the little drop down arrow you will see this little panel opens up on the side that says clipboard and you can see that the last item that I copied is there, so this piece of text, thanks for your question, is here and what happens is that every time you cut something or every time you copy something, it actually temporarily saves it to this clipboard, so let me copy some other things. copy another sentence and this time I will do the Ctrl C keyboard shortcut to copy it and you will see that it has now been stored on the clipboard.
I'm going to do another one and Ctrl C to copy and I'm just building. a list of all these on my clipboard now you might think why it's useful, well it's useful if you want to go through and make a lot of cuts and a lot of copies and then paste them in a different order so that I can go through them and think yeah. I want to copy them all and then I might want to paste them at the end of this document, but not necessarily in the order that I copied them, so now I can go to my clipboard and I can say, "Okay, I want to paste this part." of text, so I'll click on the drop-down menu and select paste and paste it into the document.
Now this clipboard will hold up to 24 items, so you can really copy quite a few things and then paste them into the document however you want. For example, if you want to clear your clipboard, just click clear all and that will delete everything on that clipboard and of course click the cross to close your clipboard, so keep in mind that's lurking in the background if you want to use it. These are just a couple of other ways you can move things around in your document. If I highlight this entire first paragraph, I could use my keyboard or mouse to essentially do a cut or a move if I hold down the Control key and then click.
I use the mouse and drag it. I can drop it wherever I want and you can see I can move it that way so I hope this gives you a better understanding of the cut, copy and paste commands and also how you can move things using your mouse and keyboard and also how you can store things to the clipboard and paste them however you want into your document. In the next section, we'll build on that and begin to address character formatting options. Please join me in saying hello again and welcome back to our course on Word 2019.
In this module, we're going to move on to take a deeper look at character formatting options, so what I have open on the screen here is a booklet and in This moment I'm looking. In this brochure nothing really stands out all the text is pretty consistent, it's the same size, it's the same font, there are no real titles, nothing stands out, so we want to apply some formatting to this just to highlight certain things and make it a little bit more interesting and easier to read and you will find that when you create a new document in Word, when you start typing, everything will be the same, whatever font you have selected, whatever font size you have selected. until you change that it will look exactly the same and it will always go back to black unless you go in and change the font color and every time you start changing the characteristics of the text it's called formatting so let's start applying some formatting .
To make this document a little more interesting than it currently is, the most obvious thing to start with would be the title up here, so where it says "Make Smith Properties Your Real Estate Agent," I'm going to highlight my title and the first thing I'm going to do is The thing to do here is change the font so that it is different from therest of the document, so that on the home ribbon in the font group I have my current font set to Times New Roman if I click on that dropdown. I have a large number of fonts that I can choose from to apply to my selected text.
Now it's worth noting that in later versions of Word the default font is Calibri, which is this one here and it's a really nice font to use, but in this case I want it to really stand out and be different from the rest, so I'm going to choose something else, so let's choose, let's go down. I'm going to choose that one, Britannic Bold and there we go. I am also then. We're going to make this title a little bit larger than the rest of the text, so again, going up to the same font group, you'll see that next to the font style we have the font size and when I hover over each of them, you'll be able to see in a live preview of what it's going to look like so I want mine to be quite dramatic so I'm going to choose 36 and it's also worth noting that if you look at these font sizes they increase in increments so yeah I would like to say font size 15, I don't have it in that list, but you could go to this box up here and type it in manually to get that font size, so don't feel like you can't modify it in that little box.
Now I want mine some. Bigger, I'll set it to 36 below in my font size. Then I have two buttons, one to increase the font size and the other to decrease the font size and these are quite useful if you simply want to change the size of your font. in increments without having to go into this drop-down menu, so if I wanted to increase the font size by one at a time, I could go in and do that or I could choose to decrease it again with the button next to it. to change the case, so again, if I wanted to put my title all caps, I could select that and there we go or I have the sentence in lower case.
I can capitalize each word or I can also switch between uppercase and lowercase. Now I want this in all caps. each word and then in this little group, we have clear or light formatting, so if you decide that you no longer want to have all the formatting that you've applied, you can clear it all very quickly by clicking clear all. format button in the bottom row of this little group we have bold, which will make your text bold, we have italic, which again will make your text italic if you prefer and we also have an underline option, now you'll notice that the underline has a little dropdown menu and allows you to choose the underline style, so we have things there like solid line, double line, line, etc., so you have some additional options below now.
I don't want underlining to be on. I'm going to disable that. You also have a strikethrough option, so if you're someone who maybe deals with a lot of contracts, then you might find this option very useful. You just want to allow yourself to cross out the selected piece of text and then you have options for subscript and superscript, so for words like h2o, things like that, you might think about using those next, then we'll have some text effects, so this really is like changing the color and appearance of the selected text fragment and there are quite a few options that you have here, some of them much better than others, but some of them can look really effective depending on the type of document you have, I will say that when it comes to applying effects and colors and things like that in your documents, always keep in mind who your audience is.
You don't want to do something that seems too goofy, too comical, or too unprofessional if it's for work purposes, so keep that in mind, obviously, if you're doing something like a brochure or a newsletter or something like that, it'll be totally fine, but keep in mind who your audience is going to be, so if I wanted to, I could select this fill here and I have more options there to adjust things like the outline color. I can apply a shadow if I want a reflection or a glow, so some options for you to play with there, the next button is a highlight color, so that's probably better further down. this document, if I wanted to review and maybe highlight something, I could highlight a piece of text and I could choose to highlight it like this, this is very similar to having a marker and just crossing out on a piece of paper and then finally we have the font color options , so if I want to change the color of the fonts, just select it and then you can select from the color palette, so there are a lot of different options in that font group and don't forget if you click on that little blob. below you will find that you have a few more options below here as well, so a lot of these are repeated, so you have things like font star size font color underline style we have all of those in the ribbon that don't No underline color in the ribbon, so if you select an underline style, from here you can select a color from the color palette for that underline.
It's got double strikethrough, superscript, subscript, small caps, all caps, so there's a few different things in there that If you don't have on the ribbon, you also have an Advanced tab, which will allow you to adjust things like character spacing, for example. What we're talking about is how much space you have between each letter, so if you want to write to expand it, then you can definitely do that, so there are a lot of different options here as well in this advanced area, so those are the basics of the applying character formatting to selected text. In the next module we are going to use the format painter, which is a really efficient tool. way to format a piece of text and paste it into something else, so join me.
Hello again, I'm Deb and welcome back to our course on Word 2019. In this module we will see how to use the format painter tool to copy the formatting from one piece of text to another, so in the previous module we were looking at this pamphlet here, so we went through Smith's pamphlet and looked at some of the formatting options that you can apply to the text in your document now you can see very obviously that the title here has some formatting applied to it and what I want to do is take this formatting and I want to apply it to who we are addressing, which is further away. in the document now, obviously, I could do it using the same methods that I used in the previous module to be able to highlight where it says who we are.
I could go to my font group and I could apply those different attributes so I could select the text effects. I could change the font size, the font color, etc., but that's not a particularly efficient way of doing things. A much better way to do this is to basically copy the formatting of the title and paste it on top of the subtitle. and we do it using the format painter, so let's take a look at how we would do it. The first thing you need to do is make your selection, so we want to select the piece of text that has the format that we want to copy.
Then I'll go to the home ribbon and in this first group, the clipboard group, we have an option to format the painter. I'm going to click on it once and when I hover my mouse over my text, you'll see that my cursor I've changed a little brush, which tells me that my format painter is now activated. All I need to do now is essentially hover it over the text where I want to paste that formatting, so I'm just going to click and drag and there we go, the exact same formatting has been applied now, what if I wanted to do that for the next header down so that whoever says buy a house can see that once I've copied it, once the format painter is disabled, my cursor goes back to a normal looking cursor.
If I want to paint a lot of formats in a document, the secret here is to double click on the format painter, so I'll select my text and double click this time. in the format painter, I'm going to swipe it on buying a house and if you look now, you can see that the format painter is still on because we double clicked and I can keep swiping all over my document, so let's do these last few and there Go and then to exit to the format painter, you can press the Escape key on your keyboard or just click on the format painter again to go back to the normal cursor, so it's a much more efficient way to copy the format into instead of applying it manually. those individual font attributes, now that we have a better understanding of how to apply character formatting, we can move on to the next section working with numbers, so please join me in saying hello again and welcome back to our course at 20:19.
Deb and we're about to move on to the next module that works with numbers. Now, occasionally in your Word document, you might have some kind of list that you want to apply numbering to, and when I say numbering, it could be one, two, three, or that. it could be ABC or maybe Roman numerals or something like that, you can also number paragraphs, so this is what we're going to explore in this module, so the first thing we're going to do is create a list, so I have a new blank document open on the screen and I'm going to create a very basic list of four names, so I'm going to start with my name, then we'll have Adam, we'll have Jenny. and we're going to have Chris and I want to number each of these names now, as with most things in Word, the first step is to select what we want to number, so I'm going to use my mouse and just highlight all of those names, then I'll jump to the home ribbon and in this group of paragraphs, this is where you'll find the numbering drop-down menu and when you hover over, you can see the walkthrough tip that says create a numbered name. list and then I click on the arrow to see more numbering formats, so if I click on the arrow, I can see that we currently don't have any selected because it has a gray box around the outside and it gives me a number of options that I can select for my list.
It really depends if you want it numbered one two three or maybe Roman numerals if you want ABC and you can see we have uppercase and lowercase and several different variants of them. Now I'm going to start with a very basic list, so I just want this one here on 1 2 3 and there we can see that we have our numbered list. Now the nice thing about using numbering this way is that if you add a name to the end of the list, if I press Enter, it's placed automatically. the next number, so I may want to add another name if I press enter again.
If I decide at this point that I don't have that number there, I can just hit backspace or alternatively let me undo that step. I could just choose. to turn off the numbering, so just click the numbering button again and it will take me back to the margin and I can continue writing paragraphs or whatever I want to write in this document if I decide I want to change the way this was numbered , so maybe I wanted it to say ABC again. It's a simple case of highlighting, going back to the numbering options and selecting the option you want, so I'll select my list once again.
Back up that numbering dropdown and you can see that the formats that I've used recently will appear at the top, which will make it much easier for me to access if we go down to some of these options that we have. at the bottom of this changelist level, we'll actually see that when we look at the schema numbering. I just want to bring this to your attention, a new number format is defined here so this will allow you to go in and really customize what your numbering looks like. I currently have my number style set to ABC, but I could go in and change it to something else if I wanted and I can also change the font of my numbering, so again, if I wanted it to look a little different, maybe Arial.
I'm going to say bold and we're going to make 12 and I'm going to say I want my numbers to be red and you can see in the preview at the bottom what it's going to look like so now it's in Arial font, it's bold, it's a little bit more big and also red and click OK and OK again and there we go, let's go back there to define a new number format and you can also choose your alignment, so I currently have mine set to left alignment, but you could choose to center it or put it on top . to the right, so some minor adjustments are also made to the placement of that numbering.
Now I'll say okay, just here I'll go back up and this time we'll see this numbering value set. Now this is useful if you want to create the list below, so if I were to start another list, if I just press ENTER, I'll just go back and let's do some more names, I'll say Rob James Brooke. to highlight them and I'm going to apply some numbering, you can see that the numbering continues from the previous numbering, so you've gone straight to F, G and H. Now it could be that, because this is a separate list, actually I want to restart this.
I'll go back to a and that's where I would define that new number, so I'll go back to the numbering. I'm going to set the numbering value and I'm going to say set value and then we're going to click OK and there we go. Now I have my separate list so if you don't define that it will continue from the previous list so keep that in mind when you areWord 2019 course. We now come to the alignment options. In the previous module we were looking at character options, so how can you change them? the formatting of certain characters and now we're going to move on to take a look at the formatting of full paragraphs, so the first thing you'll notice is that we're back on our brochure here, our Smith brochure and you'll also notice that currently no formatting is applied to this document, so everything is left aligned.
One thing you'll notice with left-aligned documents or text within left-aligned documents is that the text will actually wrap so that a choppy word never appears at the end. At the end of the line, it's just going to drop it right onto the next line and you won't see anything like - actions there either, so keep in mind that now the most obvious piece of formatting that we might want to do here would be to take this title and center it on the page, so I'm going to select my title by hovering my mouse over that margin and clicking once and then I'm going to jump to my paragraph group on the home ribbon and You'll see that you have your alignment options right here, so we currently have the alignment applied left, we also have center and right alignment.
There's also another one here called justify now. What it will do is center everything evenly on the page, so it will make sure that in the left margins and the right margins the text goes all the way to the end of each of them, so you will also see this in the newspaper printing, so if that means the word you have to space the word out a little bit. more then it will do that to align your text on both edges so that's what it justifies so keep that in mind so I'm going to center this title so I'm going to click on the center align button and you can see that there's also a keyboard shortcut of Ctrl P and there we go centered in the middle of the page and of course if I wanted to realign that to the left, I can choose the align left button.
Actually, I'm just going to pop it. that again in the center, so let's take a look at what happens if we type a line, for this I'm going to select all the text in the document, so I'm going to do Ctrl as a shortcut to select everything and then we're going to click write a line and now you can see that everything is aligned on the right side but not on the left, let's select all of our text again, so press Ctrl and let's take a look at that justifies that I was talking about before, so if I click justify, you can see now if you look at these sentences, particularly the first two paragraphs where the text wraps, they are aligned on both the right side and the left side, so the words go ahead and add an extra space just to make it work correctly , so that's what that justifies regarding paragraph alignment, that's really all you need to know, there's just those four buttons in that group of paragraphs on the home ribbon.
Now go ahead and see how line spacing works, so I'll see you in the next module. Hello again and welcome back to our course on Word 2019. We are now in module 4.2 on line spacing. When we talk about line spacing, it's pretty obvious, we mean the amount of space we have between each line of text and if I give you a quick example here, so I just have a blank document, I'm just going to type the word draft and press Enter now . see the one here Enter, the cursor doesn't appear directly below the word draft, it appears a little further down, so there's a little space there and that developed mainly because a lot of times people didn't want to type directly. below the text above you imagine a title, normally you want a little bit of space there, so what you'll find by default in Word today is to have a little space there and of course you can adjust it, which is what we're going to do.
See in this module now how you can know what line spacing you have currently applied. If you jump back to that group of paragraphs, you'll see that there's a button right in the middle called line spacing and paragraph spacing. and there's a drop down arrow so let's click on it and see what we have there and you can see here currently, it's not showing me any space between lines now if I click next to the eraser where we have that and go back to the same button. with the dropdown menu and you can see that I have my leading here set to 1.15 and I can tell because it has the tick next to it, so I could change it to whatever I wanted if I wasn't particularly happy with it.
The amount of space between lines can also be seen at the bottom because we have this option here, remove space after paragraph, which is also another indicator that there is some space between lines. Now let me illustrate this a little bit better using our Smith flyer document, so I'm going to go back to it using the window switch and what I'm going to do is start by highlighting the entire document, so press Ctrl again and I'll go up to my paragraphs .and I can choose any of these and when you hover over them you will see how the spacing between the lines changes so that it gets wider as we go down.
Now, in general, 1.15 is a little bit easier for people to read than something like one that's too close together, so if this is a fairly long document and people are going to read it, then 1.15 is actually a Very good line spacing, but you could increase it if you wanted, it's completely up to you now that I had my entire document selected. that's why everything is changing, but if you were just interested in changing the line spacing in a specific paragraph again, just make the right selection before you go in and change that line spacing. Now, one more thing I want to show you here and I'm going to click the mouse at the end of the title.
I'm going to go back up to the line spacing drop-down menu and this time we'll go to the line spacing options and you'll see this little guy appear. A popup dialog appears and the third little group here is the spacing group and this is where you can really get quite granular as to how much space you actually want before or after the text, so currently mine is set to zero, my line spacing resources are multiple and You can see I set it to a point one five, but I could go in and change it to single spacing.
I could change it to a point five lines and you can see in the preview at the bottom what it's going to do. It looks like the double spacing is a little bit wider, at least I could tell, and then I can adjust the amount of space I want there so you can actually set this however you want, now there's a handy little button here if you want. You've gone in here and you've configured where you set your settings and what spacing you want it to be for all of your documents. You can choose to set it as default and then it will ask you if you just want to set it as the default spacing just for this document or for all documents based on the normal template dot dot M, so that's completely up to you.
I'm going to override that, so remember that if you set it for all documents every time you create a new document you'll get whatever line spacing you've set in this area below, so that's really all there is to it with line spacing. , so it's definitely worth playing around with it a little bit and, like I said again, if you want to use the same line. the spacing in each document between here set it and then set it as default in the next module we'll talk a little bit about working with indents so see you there Hello everyone and welcome back to Word 2019.
I'm Deb and I'm back with you to talk about how to work with indentations in your documents. Now, in the previous modules, we've been talking a lot about options for formatting paragraphs and it may be that when you have a document like this, you may want to indent the left side of a paragraph. Now you can use the tab key for things like this, but it will only indent the first line. What I'm talking about is indenting the entire paragraph and for that we can use these little indentations. markers that we have here on the ruler, so now that I touched the first line, if you look at this little indent marker here, you can see that it's moved half an inch, now maybe I don't want it to be half. an inch or maybe I want to indent the entire paragraph, how could I do that?
I can't use the tab key to get it right. I can use these little buttons or icons whatever you want to call them on the ruler at the top here. and work with them to set my paragraphs or indent spacing just the way I want it set, let me back up, so let's take a look at what these little buttons do now if you hover over them and I'm going to hover. over this top triangle here, the down triangle, you'll see that it says first line indent and what that means is that this little button controls just the first line of your paragraph.
In fact, one step that I forgot to do is: I'm going to highlight the paragraphs that I want this to affect first, so what I'm going to do is highlight this first paragraph right here. I'm going to get on my period. I'm going to grab my first line indent and I'm going to click and drag it. I'll drag it to three-quarters of an inch and drop it and you can see why it's the first line indent, only that first line moves. So it works similarly to the tab we did before, but this time I can define how big it is remembered.
Tapping automatically will only allow you to tab half an inch, so I'll undo it by clicking the Undo button. and now let's look at the one below on the ruler, so we've seen the first slide indent, the one below the little triangle pointing up is a hanging indent, so let's drag it and see what it does while you can see that does it move. basically everything except the first line, so it's almost like the reverse of the first line indentation. Now, can you think of any examples of hanging indentations? How about the numbers? We looked at the numbers in a previous module and let me show you what I mean by that.
I'm going to change to a blank document if you remember in one of the previous modules we had a list of four names as well, so let me write them again so that there was Adam, there was Debra, there was me SH and let's say Rob and I'm going to apply some numbering to these names, so I'm going to go to the home ribbon and select just the basic numbering. Now look at my ruler, you can see what is done here, the indentation of the first line. has moved and so has the hanging indent, so again I could use them to adjust the way my numbered list is displayed, so maybe I've decided that these four names are too close to the numbers, I could take the indentation French. and I could drag it out and push them away.
The same goes for numbers that are set to the first line indentation. You could drag it and drag them in or out to fit them nicely, so that's an example of indents in use in your document and where it does it automatically when you apply numbering. Let's go back to our brochure that we are working on now. The other thing we have here is this little box at the bottom, where we have that upward pointing triangle or hanging indent. underneath there is something called left indent and it's the little square or rectangle whatever it is and if I drag it it will drag everything so if I undo it a couple of times so you can see it a little better and just take the left indent it moves everything the paragraph, okay, now you also have a corresponding one of the ones on the right side of the document, so I have a right indent, so again I can take it and I can drag it and remember these changes.
They only affect the paragraph you've selected, so if you want to do it for the entire document, just press ctrl a and then drag the indents in and out for a very quick overview of how to use those indents in your rule next time . What I want to talk to you about is how to work with tabs, so I'll see you in the next module. Hello everyone and welcome back to our course on Word 2019. Now we're in Section Four and we're going to start talking about a little bit more about using tabs in your documents and this is a really cool feature in Microsoft Word and which is really a term means that when you press the tab key, it will essentially allow you to override the default half-inch tab spacing, as we've seen above, if I simply click the mouse at the top of this document, if I press the Tab key, it'll hit me half an inch each time, so with tabs you can set them to whatever distance you want and you can also change the type of tab that you're using in your document, so if you just look at this example that I have here, I just have a blank document open and I have what looks like a table, all my information is nicely in columns and everything looks nice and aligned now, you might think this is actually a table, it really isn't.
I created this solely using tabs and if you activate show hide paragraph markers that we saw in a moduleabove, I can see all the tabs there, so wherever we have a little arrow, that's where we have tabs. Now I'm going to turn that off and we'll start looking at how you can set up tabs in a document. Now you might be wondering where they are. My eyelashes, well, they're actually pretty hard to see if you don't know where they are. If you look at the ruler and look to the left side, you will see this small sum upside down.
Right here, it's right below the quick access toolbar and if you mouse over, you'll see it says writing tab. If I click on it, it moves to the next tab, which is a decimal tab, so let me explain what these are. The first two are left and right tabs, so they will allow you to align your text left or right. The decimal tab allows you to align using the decimal points, so if you have numbers in a document, you can set that tab so that all of those decimal points are inline, so you have a touch that you'll sometimes see used in CVS on resumes, as well which if you've ever seen a resume that has kind of a line down the middle and there's information on both sides, that's normally created using a slash tap and then we have indents again, so our first line indent is exactly the same one we were looking at in the ruler, if I click one more time, we also have our hanging indent and then if I click again We go back to the left tab, so they basically scroll in circles, so you can just click on them to move around and then choose the tab you want to use in your document, so let me show you very briefly how they work with my left. selected, I'm going to go to the ruler and I'm just going to click where I want to drop that tab, so let's say I want to drop it to an inch and a half.
I'm going to click and there you can see that little L, so now when I press the tab key, it will jump directly below where I set that tab and then I can type the text the same way if I go to the next line by pressing Enter and Press Enter. tab and I'll be directly below the line above, it's very nice and simple now, if you want to delete a tab, it's a simple case of just dragging it off the ruler, so I'll click and just drag it. out of the rule, I'm going to delete this text that I already put here, so now let's go through some of the other tabs and explore what they do, so I'll go back to my little tab indicator.
I'm going to click once and now I've changed it to a decimal tab, so now I've got it selected. I'm going to go to my period. I'm going to leave this also at an inch and a half by clicking on the ruler that I'm going to cross and this time I'm going to type in a number that has a decimal point and you'll see that the decimal point is directly below where we have that decimal tab, so that everything will line up if it's has a decimal point, so if I were to do sixty-five point nine seven eight, you can see that as long as these numbers don't line up, those decimal points are, let's delete it and get rid of our faucet by dragging the ruler, come on.
Go back and move on to the next one, which is the bar tab. Now I'm going to come in here and I'm going to put that bar tab at two and a half inches like this and you can see it gives me a little line there. in order to type some text, I can press tab and I can go to the other side, like I said, you may see this on things like resumes where you have your personal details on one side and it may be your education, previous employment on the other, so The bar tab is useful for that kind of thing.
Let's delete them and move on to the next tab. Now we have already seen these two. These are the indentations and we saw them in the previous module, so I will skip them. indents for the moment and this time we're going to move to the center tab, so again let's set this to 2.5, click on the ruler. I'm going to type my name again and you can see that it's perfectly centered under that tab. let's drag that tab and delete it and the last one we're going to see is the writer line tab. Now with this one, what I'm going to do is place it all the way to the end of the ruler, so about where we have the number six on the ruler and we click and now when I press tab, you'll see my cursor jump all the way to the side right and when I start typing my characters print on the left so everything lines up nicely on the right side, so those are the different tabs that you can use in your document and which ones you use really depends on what you're trying to do. align now again, let me delete that. and just drag that tab off the ruler so that in this table that I've already created, if I click inside of it, you can see the tabs that I've set up for these columns down here, so if you look at the ruler, you can see that I have a left tab set up there and all addresses are left aligned for the quantity column.
I have a decimal tab set up so that everything is aligned to the decimal points and finally, in the last column here, I have a right tab set up. up so that everything is aligned on the right side, that's how I built this little table down here or these columns of information, so now what I'm going to do is basically recreate this little table that we have. next in the top half of this document, so first I'm going to set up my tabs, so the first thing I'm going to do is grab the left tab to cycle through it and I'm going to drop that tab more or less there, then I'm going to pick up my decimal tab and the I'm going to drop almost there and finally I'm going to pick up my right tab and I'm going to place that right at the end of the document so I have my tab set up on my ruler now I'm just going to recreate the information that we have below, so I'm going to type in the name, I'm going to press the tab key and it will move to the first tab, I'll press the tab key again, I'll press enter and then I'm going to type Adam, you'll see 1 2 3 Elm Street and we'll say $25 and we'll call five five five - eight nine six seven and we will press Enter.
I'm going to do some of these, so I have four five six. Oak Lane you have 1450 tap and then the phone number six four five - nine eight six seven let's do two so I hope you can see how I created the table below and of course if you're not happy with where the eyelashes. or the way documents look, you can't just drag and drop these tabs to move them left or right. The last thing I want to discuss here is something called tab leaders and that may not be a term you've ever heard. from before, but if you think about it this way, if you've ever looked at the index of a book or a document or a manual, very often you'll have the page number and then you'll have the dot, the dot, the dot. and then maybe the chapter title or the topic title or something like that and that's basically what a tab leader those bullet points are.
I'm going to show you how you can add them when you set up your taps so The first thing I'm going to do is highlight all the text where I want tab leaders, so I'm going to skip the column headers and there are a couple of different ways to access the tabs. Double click on any tab stop that you have in the ruler so I can double click here and it will take me to the tab box or if I just click Cancel there in the paragraph group, if you click on this little drop down arrow, you will have a button of tabs at the bottom of this box and that will take you to the exact same place.
Now what you're seeing here are all the tabs that you currently have set up for the selected area, so you can see here. I have 2 inch lashes. 4.25 and 6.13 and I currently don't have any leaders set so you can see at the bottom here we have a leader and it's currently set to none so I'm going to set a leader now what you need to do is select its first tab like this which mine is the 2 inch one and I can choose a style of leader so I can have dots, I can have dashes or I can have a solid horizontal line.
Now I'm going to use dots, so I'm going to click. on number two and you have to click set, very important and very easy to forget, let's click set and you have to do the same for each of the tabs that you have, so I'm going to go to 4.25, select the points and do click set and then finally 6.13 and set and click OK and there you'll see, you'll see I have my leaders between my columns, so it's great if you're doing something like a table of contents, it just adds a pro edge, like that which I hope this gives you a better idea of ​​how you can set up different types of tab stops in your rule and also how you can add those leaders in there.
We've made it to the end of the section for now, so all that's left for you to do is a quick practice exercise before moving on to managing and sorting lists in section 5. So I'll see you there, if you're not a subscriber, do Click below to subscribe and receive a notification. about similar videos we uploaded for four free courses in Excel QuickBooks Microsoft Project and Photoshop click there and click there for more Simon Says it videos
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